SB118: SB118 State Accounting Office; any payroll system utilized by the state allows for credit union deductions; require

25 LC 47 3192 Senate Bill 118 By: Senators Lucas of the 26th and Brass of the 6th A BILL TO BE ENTITLED AN ACT To amend Article 1 of Chapter 5B of Title 50 of the Official Co de of Georgia Annotated,1 relating to the State Accounting Office, so as to require that any payroll system utilized by2 the state allows for credit union deductions; to provide for re lated matters; to repeal3 conflicting laws; and for other purposes.4 BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA:5 SECTION 1.6 Article 1 of Chapter 5B of Title 50 of the Official Code of Georgia Annotated, relating to the7 State Accounting Office, is amended by revising Code Section 50-5B-3, relating to powers8 and duties, as follows:9 "50-5B-3.10 (a) The state accounting officer shall:11 (1) Prescribe state-wide accounting policies, procedures, and practices;12 (2) Prescribe, develop, operate, and maintain uniform state ac counting systems for all13 state government organizations which facilitate financial accou nting and reporting in14 accordance with generally accepted accounting principles and also meet state and federal15 accounting and financial reporting requirements;16 S. B. 118 - 1 - 25 LC 47 3192 (3) Prescribe the manner in which disbursements shall be made by state government17 organizations;18 (4) Prescribe and supervise the installation of any changes in the state accounting19 information systems necessary to secure and maintain internal control and facilitate the20 recording of accounting data for the purpose of preparing reliable, timely, and meaningful21 statements and reports;22 (5) Manage the state's accounting, payroll, and human capital systems; provided,23 however, that any such systems must allow for payroll deduction s to any credit union24 identified by a payee;25 (6) Using generally accepted accounting principles, prepare th e state's financial26 statements and other reports in accordance with legal requirements;27 (7) Provide annual financial statements and other reports to the state auditor and other28 auditors, as appropriate, for review and certification when required by statute or federal29 regulation;30 (8) Develop interim reports on the financial condition and budgetary compliance of the31 state and various state organizations;32 (9) Determine the proper classification for accounting and rep orting purposes of all33 assets, liabilities, revenues, expenditures, fund balances, fun ds, and accounts in34 compliance with legal requirements and generally accepted accou nting principles and35 prescribe a uniform classification of accounts and other accounting identifiers which shall36 be used by all state organizations;37 (10) Develop processes and systems to improve accountability and enhanced collection38 of accounts receivable due to the state. In developing these p rocesses, the state39 accounting officer may prescribe procedures to allow for the recognition of uncollectible40 accounts for financial reporting purposes. He or she may also develop guidelines to41 allow uncollectible debts to be removed from active collection processes. This42 S. B. 118 - 2 - 25 LC 47 3192 recognition shall not remove or diminish the state's claim on accounts or debt owed to the43 state; and44 (11) Develop processes and systems to improve accountability and enhance efficiency45 for disbursement of funds and management of accounts payable.46 (b) The state accounting officer may recommend processes and s ystems to improve the47 cash management practices of the state to the State Depository Board. The state accounting48 officer in cooperation with the Office of the State Treasurer m ay prescribe policies and49 procedures to implement the policies of the board."50 SECTION 2.51 All laws and parts of laws in conflict with this Act are repealed.52 S. B. 118 - 3 -